Video Quality

The visual component is what helps patients feel that you are in the same room as them. It is important that you have:

• A good quality web camera;
• The web camera positioned to show your face in the centre of the screen;
• Good lighting in the room.

Audio Quality

The patient should be able to hear what you are saying clearly. Often doctors will have multiple mics turned on without realising (ie mic with a computer, a mic with a computer screen, and/or an external mic). When this happens, the patient will hear a buzzing feedback sound or will hear an echo when they say something. This can be very distracting/ annoying.  If you cannot turn off other mics, we recommend using a headset that will prevent the patient’s voice from being picked up by your mic(s).

Patient Privacy

If you are working from home, it is important to ensure that your conversation is private. Wherever possible, you will need to be in a private room where your conversation will not be overheard or seen by others. This is especially important when the patient needs to remove clothing for an examination.

Limit the distractions

The biggest distraction today are phones and social media. It is important to turn other phones off or set them to silent. If you have any messaging apps on your computer, ensure that they are set to “do not disturb”. Getting alerts, SMS, phone calls during the consultation are distracting. It is important to focus on the patient during the consultation.

You should also minimise the background noise, so things like TV’s, music/ radio should all be turned off.

Dress the part

Working from home may seem like a great excuse to provide video consultations in your pj’s. But doing this will have an impact on your creditability. It is best to dress as you generally would if you were in the clinic.  RACGP recommends avoiding brightly coloured prints or reflective clothing. Clothes in neutral tones are the safest bet.

Eye Contact

Keeping eye contact with the person you are talking to shows that you are actively listening and paying attention. This is extremely important in a consultation. The downfall of video conferencing is that your camera is not located where your patient’s face is. So, although you may be looking and listening to the patient, it won’t always seem that way.

To combat this, some people recommend looking at the camera or yourself. There are even tricks, such as sticking something above the webcam to focus on. However, this can be counter-intuitive and make you appear fidgety and not focused on the conversation.  Instead, we recommend you place your webcam at eye level and/or adjust your camera angle. Stay focused on the patient and if you need to look or move away from the patient, let them know what you are doing.

Listening

This might seem like a no-brainer, but, even the best platforms may occasionally lag. This is usually due to your or the patient’s internet connection. Waiting a couple of seconds after the patient has finished talking will ensure that you are not talking over or interrupting the patient.

Communication

Identify yourself straight away. It is important to ensure that you communicate who you are, where you are calling from, and why.

Ensure that you are on time. If you are running late, let the patient know.

Give the patient clear instructions, pause between each task, give them time to note it down if they have to. Remember that the elderly will need more time. If they need to do something post-appointment, i.e. collect or download a script/referral/file after the consultation, let them know how to do this and when they will need to start doing this.

Be prepared

Make sure that you do a test run before you start meeting with patients. Know what you have to do i.e. (have a headset on to stop echo-ing). Know some basic troubleshooting i.e. how to switch from your back to front camera.

If you encounter an issue that you cannot solve, have a backup plan (i.e. call the patient directly).

Make sure that you have the patient’s file open and ready to go.

Have a quality telehealth platform

It is important to have a video conferencing tool that is easy to use, reliable, and is secure. VirtualDoc365 has all of the above. Our video calls are fully encrypted, there are no downloads required to use the software and the system works. To learn more, check out https://www.virtualdoc365.com.au

The post Video Conferencing Etiquette appeared first on Medi2Apps.

In response to the COVID-19 pandemic, the government released a temporary MBS code to allow practices to bulk bill telehealth consultations. As a result, many doctors and patients are now familiar with video-conferencing tools. Although there are a number of video-conferencing products out there, it is important to remember that working in the health industry means privacy needs to be taken into account. In this article, we will outline and explain the requirements when providing telehealth services.

Data needs to remain in Australia

RACGP requires that data is stored in Australia. When is data is stored in another country, it becomes subject to the laws of that country. While Australian laws around privacy are stringent, there are a number of countries where they are not. The data when stored elsewhere can be used/subpoenaed. Hence, maintaining privacy becomes an issue.

Video consultations are encrypted end to end

End to end encryption is a method of secure communication. It prevents third parties from viewing, altering the information when transferred from point to point. With end to end encryption, the data is encrypted on the sender’s system and only decrypted using a key available only to the recipient’s system.

No recording video consults

You wouldn’t record your in-room consultations, your video consultation should NOT be recorded or stored on any servers.  If the recording is viewed/seen by another party, it is a huge breach of privacy. Remember that nothing is free, a company that provides services for free will need to make money somehow. It is usually to do this through data collection or mining.

Easy to use

Your patients and doctors will all have different skill levels, it is important to make the system as easy to use as possible. There should be no downloads required and it should be compatible with all the devices and browsers.

Reporting

In order to bulk bill telehealth, you need to be able to provide proof that you:

i) provided a service;

ii) how long the service was for.

The provider of your video consultation should be able to provide this information, without recording and/storing the consultation.

Limit information provided to Patient

You do not want the patient to directly contact your Doctors. When speaking to the patient, the doctor’s contact information should not be made available to patients (i.e. mobile number, Provider ID (eg facetime ID, Skype ID), email address, etc). If the patient wants to contact the doctor again, they will need to make the booking through the proper channels.

We understand the importance of privacy and security and therefore, VirtualDoc365 (our telehealth solution) meets all the above requirements. All your patient/ healthcare practitioner will need:
1. Computer or smart device with a camera
2. Headset that is compatible with the above
3. A secured room with minimised background noise during the consult
4. Good lighting in the room so that faces are clearly visible
5. Put other devices on silent (say a mobile phone that is NOT used for the consult so there are fewer interruptions).

Have a quality telehealth platform

It is important to have a video conferencing tool that is easy to use, reliable, and is secure. VirtualDoc365 has all of the above. Our video calls are fully encrypted, there are no downloads required to use the software and the system works. To learn more about it, check out https://www.virtualdoc365.com.au

The post TeleHealth 2020 General Guidelines appeared first on Medi2Apps.